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Board Meeting Summary - July 21, 2021
Posted 7/22/21

At its July 21st meeting, The FUSD Board of Education:

 

Approved Administrative Appointments:

  • Irvington High School Principal:  Nathania Chaney-Aiello began her career in education in 1997 with FUSD as a science teacher.  She taught science and was the department chair at Mission San Jose High School for sixteen years prior to becoming an assistant principal.  Mrs. Chaney-Aiello has been the assistant principal at Washington High School for the past eight years.  During her time as an assistant principal, she also served as the chair of the Math Curriculum Council and the assistant principal representative on the district PLC committee.
  • Irvington High School/Horner Middle School Assistant Principal:  Glynis Mason began her education career in Alameda Unified School District as a special education teacher.  She went on to work at Newark Unified School District for five years as a lead special education teacher prior to joining FUSD in 2018.  Mrs. Mason has been working in Fremont as a Program Specialist for three years and is currently serving as an Extended School Year site administrator.

Received Future Return to In-Person Instruction Update – The Alameda County Public Health Department and California Department of Public Health continue to make adjustments to the guidance and regulations related to returning students to campus for in-person instruction. Guidelines from CDPH were released this past week, and have since been revised. FUSD will work closely with ACPH to determine most appropriate and recommended health and safety measures. Staff presented information regarding plans for the 2021-2022 school year, outlining a full return to in-person instruction in the fall, updated COVID-19 mitigation measures aligned with newly published state guidance, as well as plans for virtual academies for students (distance learning programs). FUSD remains on track to full-time in-person instruction for the 2021-2022 school year as the default model of instruction, and provide virtual learning academies for students who may require non-in-person instruction while ensuring local and state COVID-19 mitigations are in place.

Received the 2021-22 Final State Budget and Fremont Unified School District's (FUSD) 45-Day Update – There are no major changes in the unrestricted revenues for FUSD as a result of the enacted State Budget. Proposition 98 remains the same at $93.7 billion. The Cost of Living Adjustment (COLA) remains at the 5.07%, same as the May Revise. The only calculable change in the Fremont revenues comes from the Special Education Base Rate increase from $625/ADA to $715/ADA. This results in a $2.2 million increase in restricted revenues. The District is projecting a beginning fund balance of $44.8 million. The projected revenue is $416.1 million and projected expenditures is $428.2 million. The ending fund balance is projected at $32.8 million, of which $3.9 million will be carryover of unspent categorical funds, other legally required designations, and other designations approved by the Board of Education. The District's reserve is estimated at 6.74% or $28.8 million. The District prepared a multi-year budget projection (MYP) to determine if the District will be able to meet its financial commitments for the two projected years. Based on these assumptions, the District will be able to meet its financial commitments for 2021-22 and two succeeding years. The district is projected to have 5.75% reserve in 2022-23 and 5.85% in 2023-24. See presentation here.

Held a Public Hearing and Adopt Resolution No. 001-2122 to Establish Temporary Interfund Transfer of Funds – Education Code Section 42603 provides that the governing board of any school district may direct monies held in any fund or account to be temporarily transferred to another fund or account of the district for payment of obligations. The transfer shall be accounted for as temporary borrowing between funds or accounts and shall not be available for appropriation or be considered income to the borrowing fund or account. Amounts transferred shall be repaid either in the same fiscal year or in the following fiscal year if the transfer takes place within the final 120 calendar days of a fiscal year. 

Approved Memorandum of Understanding with the City of Fremont for School Resource Officer Services for July 1, 2021 – June 30, 2023; Approve FUSD School Resource Officer Handbook – At its May 19, 2021, Board Meeting, the Board of Trustees took action to approve the full reinstatement of the SRO program, and directed staff to begin preparation of an MOU with the City of Fremont and create a Handbook for the School Resource Officer Program. Staff presented drafts of the MOU and the School Resource Officer Handbook for review and discussion by the Board at its June 24, 2021, Board Meeting and based on the Board's feedback and recommendation these documents have been updated and are being submitted for approval. The Board was asked to authorize the Superintendent to enter into a MOU with the City of Fremont for School Resource Officer Services for July 1, 2021 – June 30, 2023, and approve the FUSD School Resource Officer Handbook.

Board votes 4-1 to authorize Superintendent to enter into MOU with the City of Fremont for School Resource Officer services for July 1, 2021 – June 30, 2023. Approved the FUSD School FResource Officer handbook. Engage with stakeholder groups and bring back to to the Board in January 2022, once SROs have acclimated, for further review.

Approved the Two-Year License Renewal for the Lexia Suite of Programs for Grades TK-12 – The purchase of the Lexia suite will help serve Goal 2 Action 5 (G2A5) of the FUSD Local Control and Accountability Plan (LCAP), which is to "Implement district-wide strategies to increase literacy and use of academic language across all subject areas". Recent Lexia suite data shows that students who met the recommended usage levels made significant progress in reading. Purchasing a two-year license at a cost of $860,110 provides FUSD with a 15% discount over single-year purchasing and provides the guaranteed access to the program that both teachers and students need in order to commit to its regular use.

Approved the Professional Development Funds for I-Ready Training for the 2021-22 School Year – Instructional Services will administer i-Ready assessments to all students at least twice in the 2021-22 school year in grades 1-8. i-Ready diagnostic assessments are an important measurement to help identify students needing intervention, as well as to provide an overview of district-wide progress on grade level standards.

Authorized Staff to Extend Leases for Temporary Classroom for 2021-2022 with Mobile Modular Management Corporation – Staff has updated the list of leased temporary classrooms for the 2021-2022 school year. The projected lease cost for temporary classrooms for 2021-2022 is approximately $143,220. The actual cost could vary each year if classrooms are removed and returned during the year. The current list includes all temporary classrooms that will be used during the school year. There are no temporary classrooms that will be removed and returned to the manufacturer during the summer.

School Name

Amount

Marshall Elementary

$19,680

Azevada Elementary

$15,600

Glenmoor Elementary

$14,640

Horner High School

$40,980

Thornton High School

$19,260

American High School

$33,060

Total

$143,220 


All Fremont Unified School District (FUSD) leased temporary classrooms are funded by Fund 25 (Developer Fee Fund). 

Approved a Budget Increase on the Washington HS Theater Improvements Project – The Washington Theater Renovation Project is currently 65% complete and has several items that are required to be completed due to unforeseen conditions and changes required by Division of the State Architects (DSA). The scope changes include:

Scope of Work

Cost

Board Action Date

Classroom 63- Fab Lab

$63,000

7/21/2021

Theater Roof Support- Dry rot Repair

$85,000

7/21/2021

Wheel Chair lift communication to main office

$8,500

7/21/2021

Remove, replace and install operable windows

$23,500

7/21/2021

Install new footings and underpin center supports at NE wall

$40,000

7/21/2021

Upgrade the main electrical panel to support increase in service requirements

$12,000

7/21/2021

Changes required to framework on new bleachers- New blocking and anchor requirements

$18,000

7/21/2021

 

Current Project Budget

$3,900,000

Board Approved 03/27/19

Additional Budget Authorization

$500,000

 

Board Approved 02/24/21

Additional Budget Authorization

$250,000

Pending Board Approval 07/21/21

Updated Project Budget

$4,650,000

 

These funds would come from the Developer Fee Fund 25 Program.

Authorized Staff to Amend the Agreement with Premier Inspection Services to Provide Project Inspection Services for the New Construction and Modernization Project at Hopkins Middle School – Premier Inspection Services was contracted to provide Class 1 IOR inspection for Hopkins MS Conversion project. During the Division of State Architect (DSA) summary review of Inspector qualifications for approval, DSA indicated that an additional inspector would be required for the project due to the scope and nature of the work, and one additional Class II level inspector or less, to act as an assistant to the full-time inspector during periods of heavy construction for the duration of the project. In response to DSA’s requirement, Premier Inspection Services provided a proposal for the additional inspector time & services. The scope and cost submitted was reviewed and found to be within the budget for the project. This proposal included in Amendment #1 a not-to-exceed value, allowing all unused funds to be retained in the budget when contract is fulfilled. The balance to finish the remaining work under the inspection budget is $93,130.

Project Budget – F. Inspection

$1,163,870

Board Approved 10/30/19

Glumac

$64,900

Board Approved 05/19/21

Premier Inspection Services Agreement

$543,840

Board Approved 05/05/21

Premier Inspection Services Amendment #1

$462,000

Pending Board Approval 07/21/21

Total Budget Remaining for Completion

$93,130

 

Authorized Staff to Establish a Budget for the Temporary Classroom Relocation Project and Enter Into an Agreement with the Necessary Consultants and Modular Company to Implement the Relocation and Installation of Portable Classrooms from Leitch Elementary School to Glenmoor Elementary School (Glenmoor) and Maloney Elementary (Maloney) at a Cost not to Exceed $744,000 – In March 2021, the Principals at Maloney ES and Glenmoor ES requested additional temporary classrooms for the fall session of 2021/2022 SY. The Principals informed the departments that they were no longer overloading the home school assigned students and would require additional classrooms to accommodate the required space. Each site has demonstrated an increase in enrollment and provided staff with considerations for the installation of additional classrooms, with emphasis on home assigned students not being displaced. After conferring with Facilities and Maintenance and Operations Departments, it was determined that there were six portables available for use from Leitch Elementary School. The six portables have not been in use for the past year, and the site principal stated, they did not have a need for them this coming fall school year.  Staff was able to determine that the current unused temporary classrooms can be utilized at various sites that are experiencing growth and modernization. Currently, Glenmoor and Maloney Elementary Schools will each utilize up to two temporary classrooms. These portables are currently leased and will not incur a set-up and demobilization fee. This will result in a cost savings to FUSD for the temporary classrooms for the sites identified. On May 24, 2021, Mobile Modular submitted a quote to the District for relocating two leased temporary classrooms from Leitch Elementary School and deliver one to Glenmoor Elementary School and one to Maloney Elementary. The quote also includes the installation of the portable classrooms at each site after delivery. Staff requested authorization to establish a budget of $744,000 funded by Fund 25. 

Reviewed, Discussion and Consideration of the FUSD Governance Handbook - The first draft of the FUSD Governance Handbook has been updated to include current FUSD policy and practices and is presented to the Board of Trustees for review and adoption. The handbook will be presented annually, typically at the Organizational Meeting in December, for review and approval.

 

 

See Video of entire meeting here 

 

The Board’s next Regular Meeting is scheduled for Wednesday, August 25th, 6:30pm (time subject to change)