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Board Meeting Summary - June 24, 2021
Posted 6/28/21

At its June 24th meeting, The FUSD Board of Education:

 

Future Return to In-Person Instruction – Effective June 15th, California changed many regulations related to the health and safety measures for overall operations within the state for the public. While there are many changes for the public, TK-12 schools remain under industry-specific health and safety guidelines. In preparation for a full return in August, staff presented information about the new guidelines specific to TK-12 schools, as well as information regarding what guidance is expected to change in the coming weeks from the CDC, which will then directly impact guidance at the state and local level. Additionally, staff presented information and request Board approval for future expenditures to further prepare for a full return in August. The District has already placed air-purification units in all classrooms and made many other site modifications to ensure the health and safety of students and staff remain a top priority. To further support enhanced safety measure across the district and additional spaces beyond the classroom, the expenditures are estimated to include the following:

  • 1,600 units of Blueair Classic 605, including replacement filters: $790,000  
  • 120 units of Hands-Free Water Filling Station: $131,000

Approved the 2021-22 Proposed Budget –

  • 2020-2021 - The Governing Board approved the District’s Second Interim Budget report on March 10, 2021, which showed a projected ending fund balance of $23.7 million. As the fiscal year comes to a close, the District recalculates its revenues and expenditures and makes necessary adjustments before the year ends. The revised ending fund balance is $44.8 million. The District’s reserve is estimated at 7.53% or $31.3 million. The Designation are projected to be $13.6 million. Please see page 14 of the attached Proposed Budget Report for details.
  • 2021-2022 - On June 2, 2021, the Governing Board held a public hearing on the preliminary budget. At the request of the Board during the public hearing, the proposed budget has been modified to incorporate 1.0 Full Time Equivalent (FTE) Counselor position at American High School. Additionally, a 1.0% of expenditures or $4.3 million is designated for reserve variance to cover any potential uncertainties surrounding Average Daily Attendance (ADA), implementation of certain approved expenditure reductions, negative impact of the upcoming enacted State budget, and any other unplanned expenditures that were not included in the proposed budget. The District is projecting a beginning fund balance of $44.8 million. The projected revenue for 2021-2022 is $413.9 million, and projected expenditures is $427.3 million. The ending fund balance is projected at $31.5 million, of which $4.3 million is designated as reserve variance and $0.5 million for carryover of unspent categorical funds and other legally required designations. The District's net reserve is estimated at $26.6 million or 6.23%. Please see page 14 of the attached budget report for details. On June 14, 2021, the State legislature approved the 2021-22 State Budget Bill (Assembly Bill AB 128) and several accompanying trailer bills and submitted to the Governor for signature. The District will revise its budget within 45-days from the date of State budget enactment.
  • Multi-Year Budget Projection (MYP) - The District prepared a multi-year budget projection (MYP) to determine if the District will be able to meet its financial commitments for the two projected years. The assumptions used in preparing the MYP are detailed on pages 61-69 of the attached budget report. Based on these assumptions, the District will be able to meet its financial commitments for 2021-22 and two succeeding years. Please see pages 70-75 for the MYP.

Board votes to approve Budget with change to remove School Resource Officer funding out of CARES Act and added to the General Fund.

 

Approved the Local Control Accountability Plan – The LCAP is a critical part of the Local Control Funding Formula. Each school district must engage parents, students, employees, and the community in the development of the plan. The plan is designed to describe the district's vision for students, annual goals and specific actions the district will take to achieve the vision and goals. The LCAP must focus on eight areas identified as state priorities over a three-year period. The eight priorities include: Basic Services, Common Core Standards, Parental Involvement, Student Achievement, Student Engagement, School Climate, Course Access and other Student Outcomes. The LCAP includes an LCFF overview, an update 2019/20 of the LCAP and the LCP along with the actual LCAP for 2021/2022. After approval, the LCAP will then be submitted to the Alameda County Office of Education by June 30, 2021 for final approval.

 

Received California School Dashboard Report on Local Indicators for Fremont Unified School District for 2020-21 – The California School Dashboard is a website that shows how local educational agencies and schools are performing on the indicators in California's school accountability system. The Dashboard was created to give parents and the public a better idea of what is happening in our schools and districts and to identify where extra assistance is needed. California's new school accountability system provides a more complete picture of how schools are meeting the needs of all students. The Dashboard shows performance on multiple measures that contribute to a quality education for students. State data is not available for some priority areas identified in the Local Control Funding Formula law. For these priority areas, the State Board of Education approved the local indicators, which are based on information that local educational agencies collect. The Dashboard includes self-reflection tools that the State Board of Education approved as part of the new accountability system.

 

School Resource Officer - Fremont Unified School District and City of Fremont Memorandum of Understanding and FUSD School Resource Officer Handbook – At its May 19, 2021, Board Meeting, the Board of Trustees took action to approve the full reinstatement of the SRO program, and directed staff to begin preparation of an MOU with the City of Fremont and create a Handbook for the School Resource Officer Program. Staff presented draft documents as outlined above for the Board to review and discuss. Based on Board discussion and feedback, these documents will then return to the July Board of Education meeting for action. 

 

Discussed Black Lives Matter Pledge – The Fremont Unified District Teachers Association (FUDTA) brought forward a Black Lives Matter Pledge for the Board's consideration.  The District’s AAPAC (African American Parent Advisory Committee) provided comments during their meeting on April 13, 2021, and at the June 2, 2021, Board meeting the AAPAC presented their recommendations and update about the AAPAC's work. AAPAC did not edit the Black Lives Matter Pledge as written by FUDTA but provided input. Staff asked for the Board's input and direction on next steps, so that staff can edit and return with a revised pledge per the Board's direction.

 

High School Master Schedules and Course Offerings – Each year, secondary schools follow appropriate provisions of the FUSD-FUDTA collective bargaining agreement, as well as board policy and administrative regulations as they relate to determining staffing and processing student registration in order to build a comprehensive master schedule which meets the varying needs of all learners at each site. The presentation included relevant regulations and timelines staff follow when developing a comprehensive site-based master schedule. Included are changes and updates related to course offerings, student course requests, determination of staffing, credit recovery and relevant student data. 

 

Authorized the Superintendent to execute a Contract Amendment to the Terms of Employment for the Assistant Superintendent of Instructional Services – FUSD employs four senior management employees including: Superintendent of Schools, Associate Superintendent, Assistant Superintendent of Human Resources, and Assistant Superintendent of Instructional Services. Senior management employees serve on limited-term contracts that are approved by the Board of Education. Senior management employees are not included in other employee organizations. On July 29, 2020, the Board approved an employment contract for the Assistant Superintendent of Instructional Services.  The contract covers the period of August 1, 2020, through June 30, 2022, at an annual base salary of $212,000. It is proposed to maintain all existing terms in the Assistant Superintendent of Instructional Services employment agreement, including compensation of $212,000, and that the contract be extended through June 30, 2024.

 

Authorized Staff to Enter into an Agreement with International Institute for Restorative Practices (IIRP) for the 2021/2022 School Year – A recent direction that has developed in public education is to move toward a more holistic, school climate approach. While short-term school climate campaigns have been effective in raising awareness, research tends to be inconclusive on the effectiveness of long term effects of building a positive school climate on school campuses.  As a result, school principals and teachers have implemented measures to address building and developing student connectedness with a positive and caring school climate. The International Institute for Restorative Practices (IIRP) is the world’s largest leading provider of professional development, conferences and symposia in the field of Restorative Practices, training and engaging more than 10,000 people a year through a variety of events around the world. The Board of Trustees was asked to authorize staff to enter into an agreement with International Institute for Restorative Practices (IIRP) for the 2021/2022 School Year at cost of $203,500.

 

Received Report on Child Nutrition Services (CNS) Program from Sodexo School Services and Authorize Staff to Extend the Agreement with Sodexo America, LLC. to Provide Food Service Management Services for the District – Sodexo staff prepared a report of the CNS program. School meal service changed dramatically during the pandemic from onsite meal service to a grab and go drive thru meal distribution program. Sodexo assisted in the transition to this change and continues to implement strategies that control food cost and improve meal participation. The District budgeted for a shortfall of $1,920,968 for the 2020/2021 fiscal year. This is directly due to the decreased participation in the meal program due to the pandemic combined with fixed labor and benefit costs in compliance with Senate Bill (SB) 98. Staff recommended Board authorization to extend the agreement with Sodexo for a period of one year. This will be the final extension of the contract.

 

Authorized Staff to Enter Into an Agreement with Solid Rock Development Consulting for Assessment Surveys to Complete Work Required for Data Collection Under Assembly Bill (AB) 841 – In April 2021, FUSD sent out informal solicitations to small firms that specialize in assessment work. After initial contact and several conversations, several firms submitted proposal for services, and Solid Rock Development is recommended to assist the District in initial assessment and preparation of completing documentation required for the AB 841 application. Staff recommended Board authorization to enter into an agreement with Solid Rock Development in the amount of $125,300. The cost of this recommendation will be funded by the CARES Act, but will be included as part of the project budget if the grant is awarded.

 

Authorized Staff to Enter Into an Agreement with S&H Construction, Inc. for the Construction of Portable Locker Room Expansion Project at Horner Middle School – FUSD implemented a formal bidding process for the selection of the lowest bidder for the project at Horner Middle School. The primary project of the New Construction and Modernization was completed in March 2021. This project is separate from that modernization project. Division of State Architect (DSA) required FUSD to submit a separate application for these structures because they were not part of the original approved submission in 2017. Staff requested Board authorization to enter into an agreement with S&H Construction, Inc. for construction services for the project at Horner Middle School in the amount of $845,460. This contract falls within the project budget.

 

Discussed Plan to Return to In-Person Fremont Unified School District Board of Education Meeting – FUSD has notified its Union Groups of a July 1, 2021, reopening of its district office in an effort to serve employees and the public, keeping the health and safety of our students, staff, and community as a top priority and in compliance with the current guidelines and regulations. With the reopening of the District Office effective July 1, 2021, the Board discussed a plan for a return to in-person Board meetings. 

 

See Video of entire meeting here 

The Board’s next Regular Meeting is scheduled for Wednesday, July 21st, 6:30pm (time subject to change)