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Board Meeting Highlights - June 3, 2020
Posted 6/4/20

At its June 3rd meeting, The FUSD Board of Education:

 

Recognized 2020 Retirees – District Administration, Board Trustees and Employee Group Presidents expressed their appreciation for retiring staff and their combined 2,100+ years of service to students (video).

 

Received an Update on Fremont Unified School District's Preparedness during COVID-19 School Closures – See presentation here.

 

Held a Public Hearing on the 2020-21 Preliminary Budget – As the fiscal year comes to a close, the District recalculates its revenues and expenditures and makes necessary adjustments before the year ends. The revised ending fund balance for 2019-20 is $10.8 million. The District’s reserve is estimated at 2.41% or $10.0 million. Please see page 14 of the attached Preliminary Budget Report for details. For the 2020-21 fiscal year, the District is projecting a beginning fund balance of $10.8 million. The projected revenue is $360.9 million and projected expenditures is $394.0 million. The district needs at least a $35.5 million adjustment to maintain the required 3% Reserve for Economic Uncertainties (REU) which can be achieved through the following:

  • Revenue Enhancements or Expenditure Reductions
  • Passage of a Federal rescue legislation, i.e. Heroes Act (hinted by Governor Gavin Newsom in the May Revise)

Along with above mentioned adjustment, the ending fund balance is projected at $13.1 million, of which $2.3 million will be carryover of unspent categorical funds and other legally required designations. The District's reserve is estimated at 3.00% or $10.8 million. Please see page 14 of the attached Preliminary Budget Report for details.

The District prepared a multi-year budget projection to determine if the District will be able to meet its financial commitments for the current and two projected years. The district must enhance revenues or reduce expenditures by $35.5 in 2020-21, additional $6.9 in 2021-22 and $8.8 million in 2022-23. Based on these assumptions, the District will be able to meet its financial commitments for 2020-21 and two succeeding years. See presentation here.

 

Approved LCAP Surplus 2019-20 Allocations – The new LCAP cycle for the three-year period was to begin during the 2020-2021 school year. However, due to the COVID 19 pandemic and school closures, an executive order was issued by Governor Newsom's office. Instead, a one-year LCAP for the 2020-2021 school year is due in December 2020. The requirement of the annual update for the 2019-2020 school year was waived. Each year, one of the tasks the Local Control and Accountability Advisory Committee (LCAAC) is responsible for is to make decisions regarding how to allocate surplus money. The surplus money is the difference between estimated and actual expenditures. LCAAC met over the course of five meetings to collaborate and make recommendations to the Board of Education.

 

Amount of Allocation

Action Item

$68,000

  • Responsive teaching tool kits for Benchmark ELA curriculum for elementary sites

$125,000

  • Replace chrome carts for 9th Grade health classes

$350,000

  • Distance learning summer school 2020:
    • PD day
    • 2 workdays
    • Technology/licensing for digital platforms

$290,000

  • Offset cost of the block schedule at Kennedy High School

$210,000

  • Technology to support distance learning moving forward

 

Supplemental funds for the 2020-2021 school year will decrease by approximately $1.8 million. LCAAC will need to meet once more in June 2020 to determine where the cuts will transpire.

 

Approved Addition of a Middle School Counseling Enriched Classroom – Based on current 2020-21 projections, the District will see an increase in students requiring a counseling enriched environment from 78 to 95 students.  The increase is due to multiple factors including IEP team recommendations to return students from non-public schools to District programs, new enrollments and students made newly eligible for special education under emotional disturbance or other health impairment requiring that level of service. Bringing an additional counseling enriched class to the District has fiscal benefits in that student tuition costs at non-public schools can range from $50,000 to $80,000 per pupil. In addition, students must be transported to non-public schools at a cost that can range from $50 to $200 per day, with an average of $12,000 per student. FUSD has formed a partnership with Seneca, who currently support our successful Green Elementary counseling enriched program.  It is in the best interests of students requiring a high level of support that the District work with Seneca to develop a second middle school counseling enriched class to address the increase of middle school students projected to counseling enriched programs. The Seneca class would provide in-district placement to students with mental health needs and would allow students to return to the District from non-public school settings.  

 

Reviewed and Considered if Summer Meals Should be Provided Without Federal and State Reimbursable Funds – Five district schools will provide reimbursable free breakfast and free lunch meals to children through June 30, 2020.  If FUSD decides to continue to serve free breakfast and free lunch meals to children from July 1st to August 25th, there won't be USDA or State meal reimbursement, and the cost to the cafeteria funds will be $341,000.00. Given the lack of funding source, staff recommends that the district stop offering free school meals after June 30, 2020, at every site except for Cabrillo. Board votes 5-0 to approve staff’s recommendation to only provide meals, as allowed, at Cabrillo Elementary and Robertson High School, and other qualifying sites should funds become available.

 

Authorized Staff to Approve Additional Funding for Non-Public Agencies and Non-Public School for Remainder of 2019-2020 School Year – FUSD currently has 61 students who have either remained in their placement through the year or were approved throughout the school year and are anticipating they will remain through June 30, 2020.  Additionally, FUSD has contracted for services such as physical therapy, speech language pathology, psychologist, nursing, and behavior support whose services will continue for the remainder of the school year. The total additional cost is $830,233.00. Therefore, Special Education funding needs to be increased for a total of $830,233.00 for the remainder of the 2019-2020 school year.

 

Authorized Staff to Enter into an Agreement with APEX for Site Licenses for 2020 Credit Recovery Summer School – Summer school staff is soliciting technology needs from students and families during registration and will distribute technology to students and families on June 15-16, the week prior to classes starting. Purchase of Apex site licenses includes:

  • Apex Virtual Training: a total of six hours to train teachers how to operate Apex courses and how to deliver instruction with fidelity 
  • Apex staff will collaborate with FUSD summer school staff to create the training agenda 
  • Subscriptions are for one calendar year: For these subscriptions, one student will use one subscription per course they take this summer (Students take 1-2 courses in our credit recovery program.)
  • Teachers design courses within the Apex system and are able to note areas where students demonstrate weaknesses for re-teaching opportunities.
  • Apex is known and proven as it is used at John F. Kennedy High School and Fremont Adult and Continuing Education.
  • Licenses purchased for credit recovery summer school will be available for one calendar year and sites can use licenses to assist students throughout the year in making up missed credits in their pursuit of a high school diploma. 

Authorized Staff to Amend the Agreement to Administer the Project Stabilization and Labor Compliance Monitoring with Solis Group for the New Construction and Modernization Projects at Thornton Middle School – Solis Group has provided a proposal for PSA administration services to complete the project at Thornton MS. The cost of the PSA administration is tied to the duration of the entire construction contract.  This work is required for the compliance of the contract and The Labor Compliance requirements of the State of California. Staff recommends Board authorization to amend the agreement with Solis Group for the administration of the Project Stabilization Agreement in the amount of $110,160.

 

Authorized Staff to Allow the City of Fremont's Use of School Facilities Within the Current MOU During Shelter-In-Place Order - FUSD facilities have been temporarily closed during the shelter in place order issued by the State of California and County of Alameda due to the COVID-19 pandemic. The City would like to open summer day camp programs beginning July 6th at the following six sites: Grimmer, Brier, Cabrillo, Chadbourne, Patterson and Vallejo Mill. The City is prepared to comply and exceed the Alameda County Public Health Department’s guidelines for day camps and educational/recreational programs during the shelter in place order.

 

 

See Video of entire meeting here 

 

The Board’s next Regular Meeting is scheduled for Wednesday, June 24th, 6:30pm (time subject to change), at the District Office Board Room – 4210 Technology Dr. – in Fremont.