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Board Meeting Highlights - May 6, 2020
Posted 5/11/20

At its May 6th meeting, The FUSD Board of Education:


Approved Administrative Appointment – The Board unanimously approved the Administrative Appointment of Beth Perez as Assistant Principal of Horner Junior High School. Perez has been a long-time FUSD employee with over 20 years of experience in Fremont. She started her career as a History/ELD teacher at Hopkins Junior High and is currently working as a program manager in Secondary Education, overseeing middle school conversions. Perez will assume her new role on July 1st, 2020.


Received an Update on Fremont Unified School District's Preparedness during COVID-19 School Closures – Alameda County along with other Bay Area Counties, have extended the Shelter-in-Place through the end of May. Staff will provide an update on Fremont Unified School District's preparedness during COVID-19 school closures.


Received Revised Demographic Study on Enrollment – The updated demographic study has been completed, and shows that the District will continue to experience decreased enrollment for the next seven years. The projected enrollment for 2020-21 is 34,989 students. The projected enrollment in 2026-27 (7 years) is 32,847 students, a decrease of 2,147 from 2019-20 or -6.47%. See presentation here.


Received Community Engagement Update, Superintendent Position Description - As a result of the feedback received from throughout the over thirty community input sessions and the 2,058 online survey results, the following revised position description has been updated to reflect the widespread input. The Board of Trustees and Leadership Associates advisors will meet, review and discuss input received and the Board will be asked to Approve the Superintendent Position Description.


Authorized Staff to Purchase One (1) New 2020 Forestry Boom Truck - The FUSD Grounds Department does not have the necessary equipment to properly and safely maintain the hundreds of trees throughout the District. Many trees are of such height that staff cannot reach them to perform the needed maintenance. In these instances, the District has relied on outside contractors to do the necessary work on these trees. Over the last three years, FUSD has contracted out services totaling over $130,000. The cost of this new truck would be recouped over the next three years in reduced costs paid to contractors. On March 3, 2020, an advertisement for bids was published for a new, 2020 Freightliner M2-106 Forestry Boom Truck. Staff would like to move forward with the purchase of a 2020 Freightliner M2-106 Forestry Boom Truck from Custom Truck One Source in the amount of $148,013. Images of the vehicle are available by clicking here


Authorized Staff to Enter Into Agreements with Non-Public Agencies and Non-Public Schools – FUSD currently has students whose least restrictive environment per IDEA was determined to be placement in a Non-Public School (NPS) setting due to a significant disability, or behavioral or programmatic needs that have impacted their current ability to be successful within the general education setting. In addition, FUSD currently needs to contract out for additional services through Non-Public Agencies, despite efforts to employ district staff, including, but not limited to: Augmentative and Alternative Communication, Assistive Technology, Speech/Language, 1:1 Nursing, and Physical Therapy services.


Authorized Staff to Amend the Agreement with HKIT Architects for the New Construction and Modernization Project at Hopkins Middle School (Middle School Conversion) – The scope of work includes coordinating approvals and the long-term reuse of portable classrooms for the project at Hopkins Middle School. Staff requests authorization to amend the HKIT Agreement for the new construction and modernization project at Hopkins Middle School in the amount of $155,335. The cost of this work is within the budget for the project.


Authorized Staff to Amend the Agreement with LPA, Inc. for the Modernization Project at Kennedy High School – LPA has provided an add service proposal for the increase in project scope based on the changes requested by FUSD at Kennedy High School. Staff requests authorization to amend the LPA Agreement for the modernization project at Kennedy in the amount of $486,960 which is inclusive of a 10% contingency. The cost of this work is within the budget for the project.


Authorized Staff to Amend the Facilities Lease Agreement with Blach Construction Company for Additional Pre-Construction Services and Work Related to General Conditions and Improvement of Increment 1 Site Work for the New Construction at Thornton Middle School – The Division of the State Architect (DSA) has approved Increment 1 – Soil Improvements, Pad Prep & Utilities for the New Classroom Buildings at Thornton. Blach conducted a formal bid process and has solicited bids from subcontractors for Increment 1 work and assessed each bid using a “best value” approach. Based on the bids received, Blach developed and submitted a detailed proposal for Guaranteed Maximum Price (GMP) 1– Increment 1– Soil Improvements, Pad Prep & Utilities. This review has been completed and the documents reviewed and accepted by staff. This GMP exceeds the anticipated budget for this work by approximately 20%.  The cost overages are associated with the expansion of the scope of work related to unforeseen geological work mandated by the California Geological Survey and DSA. Both entities are requiring additional scope of work due to settlement issues identified in field testing recently completed at the site. Staff requests Board authorization to amend the facilities lease agreement with Blach to include expanded scope that includes pre-construction services, general conditions for the total project and the Guaranteed Maximum Price for the Increment 1 – Soils Improvements, Pad Prep & Utilities for the New Classroom Buildings. Staff will bring future GMP proposals for Increments 2, 3, and 4 to the Board for approval for the remainder of the work as it is approved by DSA and formally bid out to subcontractors.


Authorized Staff to Amend the Agreement with Vanden Bos Electric (VBE), Inc. for Installation of IDF/MDF Cabinets for Bringhurst Elementary School - The currently installed Intermediate Distribution Frame (IDF)/Main Distribution Frame (MDF) cabinet was approved by the previous IT Director, but due to improved standards, these cabinets are not able to fit the District’s standard data equipment. District IT informal solicited bids from several firms, and Vanden Bos Electic was the chosen to perform the work based on the best value and experience to perform this specialty work. VBE performed a site assessment and provided a proposal to replace all the non-comply IDF and MDF cabinets at the school site. This work will support instruction and provide completion of several punch list items for the project closeout. Staff recommends entering into an agreement with Vanden Bos Electric, Inc. for Bringhurst IDF/MDF cabinet replacement in the amount of $117,000 with 10% contingency. The cost of this work is within the budget for the IT equipment the Board approved on May 13, 2019.



See Video of entire meeting here 


The Board’s next Regular Meeting is scheduled for Wednesday, May 20th, 6:00pm (time subject to change), at the District Office Board Room – 4210 Technology Dr. – in Fremont.