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Board Meeting Highlights - April 1st, 2020
Posted 4/5/20

At its April 1st meeting, The FUSD Board of Education:

 

Held Public Hearing on the 2020 School Facilities Needs Analysis and Adopted Resolution No. 022-1920 Approving and Adopting the School Facilities Needs Analysis and Authorizing the Alternative Developer Fees (Level 2 and Level 3 fees) in Accordance with Government Code Sections 65995.5 through 65995.7 - In accordance with Government Code section 65995.6, the District’s consultant Cooperative Strategies, prepared a School Facilities Needs Analysis, dated March 2, 2020, that justifies the imposition of Alternative Developer Fees in the amount of $5.07 for Level 2 Fees and $10.82 for Level 3 Fees. After the public hearing, the Board adopted Resolution No. 022-1920 approving and adopting the 2020 SFNA Fees in accordance with Government Code section 65995.6(f), and authorizing the imposition of the Alternative Fees (Level 2 and Level 3 Fees). The Alternative Fees will become effective immediately following adoption of the Resolution. See presentation here.

 

Held a Public Hearing on School Facility Fee Justification Study Report and Adopted Resolution 023-1920, Approving and Adopting Report and Increasing the Statutory Fees ("Level I Developer Fees") on Residential and Commercial/Industrial Development – In January 2020, the SAB increased the allowable maximum Level I Developer Fee on residential development from $3.79 to $4.08 per square foot of assessable space, and on commercial/industrial development from $0.61 to $0.66 per square foot of chargeable covered and enclosed space. In order for the District to use the new rate, the District needs to prepare a School Facility Fee Justification Study to establish the required nexus and demonstrate that the facility needs of the District are equal to or more than the new rate. Cooperative Strategies, the District's consultant, has prepared a Residential and Commercial/Industrial Development School Facility Fee Justification Study Report. The Justification Study concludes that the District is fully justified in levying the maximum Level I Developer Fee of $4.08 per square foot of assessable space for all new future residential development, including reconstruction within its boundaries, and the maximum Level I Developer Fee of $0.66 per square foot of chargeable covered and enclosed space for all new future commercial/industrial development, except for rental self-storage, which is justified at $0.04 per square foot of development. With respect to residential construction, in the event the District is no longer authorized to collect Alternative Fees, the new statutory Level 1 Developer Fee for residential construction would apply. The District may begin to impose the new statutory Level 1 Developer Fees on June 1, 2020, 60 days after Board adoption of the Resolution. See presentation here.

 

Received Measure E Bond Expenditure Update and Construction Progress Report From Facilities and Construction Department for Quarter 1 of 2020 – Projects are proceeding according to the timeline and budgets outlined in the implementation plan, or as subsequently revised by Board action. The attached report reflects current transactions, budget revisions and project re-prioritizations approved by the Board on December 10, 2019.

 

Approved Funding Option for Rix-Glankler Early Learning Center Project – On January 22, 2020 the Board of Education received a presentation on the proposed options to the Rix-Glankler Early Learning Center (Rix) and approved option 2; and, that the additional $4 million come from a combination of the use of two specific funds in amounts to be determined at a later date. Staff recommended the following funding sources, in order of preference:

  • First - Fund 25: Capital Facilities Fund (Developer Fee Fund) 50% ($2,000,000.00)
  • Second - Fund 40: Special Reserve Fund for Capital Outlay Projects (Sale of Site Fund) 50% ($2,000,000.00)

The use of these funds meets the requirements for the use of the funds for growth and development of the school site and for support needed due to sale of site fees.

 

Approved Contract Amendment No. 1 for SVA Architects, Inc. for Rix-Glankler Early Learning Center Project – On January 22, 2020, the Board received a presentation on proposed options to the Rix-Glankler Early Learning Center (Rix) and approved option 2; and, that the additional $4 million come from a combination of the two funds. Board of Education authorized a 50/50 split of the total funds approved Fund 25 and Fund 40 will have $2 Million each deducted to support the program scope change. SVA Architects has submitted a proposal in the amount of $311,790 to have provided additional design services. This request will be Amendment No.1 to the original agreement. Staff requests authorization to approve the amendment from SVA Architects in amount of $342,000, which includes a 10% contingency. The new total design service contact will be $507,290.

 

Accepted Thornton Junior High School Conversion Project Final Environmental Impact Report (EIR) – The CEQA documents accompanying the proposed Resolution No. 024-1920 contain considerable detail concerning the project and the comprehensive environmental analysis the District has conducted. Pursuant to CEQA Guidelines Section 15094(a), staff will file a Notice of Determination (NOD) with the County Clerk-Recorder of the County of Alameda within five working days of certification of the Final EIR and approval of the Project. That filing commences the 30-day statute of limitations period after which construction can start. Item approved by 4-1 vote (Trustee Crosbie votes Nay).

 

Authorized Staff to Amend the Agreement with Roebbelen Construction Management Services, Inc., Construction Management Services for the Modernization and New Construction Project at Horner Middle School (Middle School Conversion) – Roebbelen Construction, Inc. was brought in to complete CCM/STV contract work due to inactivity on the project. Roebbelen was approved to provide services initially through February 2020. Due to the complexity, delayed schedule & needed acceleration of the current project schedule, Roebbelen is requiring an extension of oversight & management services through January 2021. Staff requests Board authorization to amend the Roebbelen agreement for the project at Horner in the amount of $392,720. The cost of this work is within the budget previously allocated for this project. 

 

Authorized Staff to Amend the Agreements with DSA School Inspectors, Inc. (DSA) for Project Inspector Services for the Modernization and New Construction Project at Horner Middle School (Middle School Conversion) – DSA School Inspectors, Inc. is requiring extended inspection services as a DSA Class 1 Inspector of Record for the completion of the project; due to project schedule delay with changes in scope of work and unforeseen conditions during construction, resulting in a time extension for inspection services through January 2021. Staff requests Board approval to amend the agreement with DSA in the amount of $165,400. The cost for these services is within the budget for the Horner Middle School Conversion project.

 

Authorized Staff to Enter into Two Agreements for 1. Project Inspector Services; and 2. Materials Testing and Special Inspection Services for Theater Improvements Project at Washington High SchoolProject Inspector - Construction phase consultant services for project inspector services are required by the Division of State Architects (DSA) and the District for the Measure E facilities construction program. These services will support the continuation of the construction program for the specific projects they are assigned. The scope of services includes providing construction inspection oversight for all issues related to structural, access, fire and life safety. Staff recommends entering into an agreement with Santa Clara Valley Construction Inspections for a total cost of $57,460. Materials Testing and Special Inspection - Materials testing and special inspection services are required by the DSA and the District for the Measure E facilities construction program. Staff determined upon review of the proposals submitted that BSK Associates provided the best value for comprehensive services for material testing and evaluations for the project and anticipated scope of work. Based on depth of services, quality and ability to support the program, the best value option was chosen to support the program needs. Based on the proposal provided, staff recommends entering into an initial agreement with BSK Associates for material testing and special inspection services in the amount of $57,367.

 

Received an Update on Fremont Unified School District's Preparedness During COVID-19 - Alameda County released a press release on March 25, 2020, extending Bay Area school closures, to include Fremont Unified School District (FUSD), through May 1, 2020. A complete update can be found on our district website. See presentation here.

 

See Video of entire meeting here 

 

The Board’s next Regular Meeting is scheduled for Wednesday, April 22nd, 6:00pm (time subject to change), at the District Office Board Room – 4210 Technology Dr. – in Fremont.