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Board Meeting Highlights - March 11, 2020
Posted 3/12/20

At its March 11th meeting, The FUSD Board of Education:

 

 

Reviewed Report from Eide Bailly Certified Public Accountants (CPAs) & Business Advisors, on the Measure E Bond Performance and Financial Audits for Fiscal Year 2018-2019 - The results of the Bond performance audit indicated the following: “The result of our (Eide Bailly) tests indicated that the District expended Measure E General Obligation Bond funds only for the specific projects approved by the voters, in accordance with Proposition 39 and outlined in Article XIIIA, Section 1 (b)(3)(C) of the California Constitution.” The results of the Bond financial audit indicated the following: “In our (Eide Bailly) opinion, the financial statements referred to previously present fairly, in all material respects, the financial position of the Measure E General Obligation Bonds of the Fremont Unified School District at June 30, 2019, and the results of its operations for the period then ended in conformity with accounting principles generally accepted in the United States of America.”

 

Received Annual Report from the Citizens' Bond Oversight Committee (CBOC) - The CBOC presented to the Board of Trustees its fifth annual report, which highlights the committee’s activities and accomplishments to date.

 

Approved Second Interim Budget Report for 2019-20 - The District’s general fund revenues are projected to decrease by $2.8 million from the First Interim Budget to $388.5 million. Expenditures are projected to decrease by $1.3 million to $416.0 million. The attached budget analysis shows the detailed explanation of the changes from the First Interim Budget to the Second Interim Budget. As a result of the changes in the revenues and expenditures, the ending fund balance is projected to decrease by approximately $1.4 million from the First Interim Budget. This leaves a reserve of approximately $8.4 million, a decrease of $0.2 million from the First Interim Budget. See presentation here. Item approved by 3-2 vote (Trustees Berke and Jones vote Nay).

 

Received Presentation on the Modernization Project at Kennedy High School and Provide Approval to Expand Scope of Work and Move Project up to Increment 1 - The Board adopted the Measure E Implementation Plan update on December 10, 2019, and authorized staff to proceed with Group 1 projects. The modernization project at Kennedy is currently included in Group 2. The purpose of the presentation is to summarize the implications of moving the modernization project at Kennedy into Group 1 and adding work scope not currently included in the project budget. Based on the preliminary calculations of the expanded scope of work, we will be able to accommodate the changes within the current project budget allocation of $25M. See presentation here.

 

Discussed and Provided Direction on Long Term Planning and Considerations for the Immersion Programs - Both of the immersion programs have experienced specific needs to continue to grow each program.  Staff has done outreach to the immersion community to gather input and feedback to address the demands of each program.  Surveys have been sent to staff to determine readiness to unify or expand the programs.  In person meetings have occurred to hear about the needs of the program and brainstorm ideas to address the needs. The Meléndez Task Force has met several times in the 2019-20 to continue to outreach and work with the SDI community to unify the program.  Lastly, staff has sent updates to the Facility Advisory Committee (FAC) to share progress. See presentation here.

 

Received Presentation and Approved the New Construction and Modernization Project at Hopkins Middle School (Middle School Conversion Project) Schematic Design and Authorize Staff to Proceed with Design Development - The architect, HKIT, has proceeded with schematic design based on the selection of option 2B. The site committee provided feedback that has been incorporated into the design. The proposed schematic design balances the various program needs of the site while staying within the established project budget. As the design is developed, staff and HKIT will continue to meet regularly with the site committee for feedback. Item approved by 4-1 vote (Trustee Crosbie votes Nay).

 

Authorized Staff to Enter into an Agreement with Roebbelen Construction Management Services, Inc. for Design and Bidding Phase Construction Management Services for the New Construction and Modernization Project at Hopkins Middle School (Middle School Conversion) - Staff requested authorization to enter into an agreement for design and bidding phase CM services with Roebbelen Construction Management Services, Inc. for the Hopkins project in the amount of $396,924. The scope of CM services will be for pre-construction services through completion of the bid process. In the future, staff will bring to the Board a planned amendment to add services for construction administration and final close-out. The cost for these services is within the budget for the project. Item approved by 4-1 vote (Trustee Crosbie votes Nay).

 

Authorized Staff to Amend the Facilities Lease Agreement with McCarthy Building Companies, Inc. for the New Construction Project at Horner Middle School (Middle School Conversion) - Staff requested an increase to McCarthy Builders GMP to cover the additional building included in the demolition phase of the project that was added per the owners request not originally identified to be part of the original scope of work during initial bid execution. Additional scope was requested by FUSD to complete work for additional program needs at the site due to increased enrollment and housing needs. Staff recommended Board authorization to amend the facilities lease agreement with McCarthy for the new construction project at Horner in the amount of $300,021. 

 

Authorized Staff to Amend the Agreement with Consolidated Engineering Labs for Materials Testing and Special Inspection Consulting Services for the New Construction Project at Horner Middle School (Middle School Conversion) - Additional costs are required to cover the modified scope of work required due to adverse conditions identified on site from unforeseen conditions that were unknown at time of project development and initial execution. Costs presented will allow for completion of the scope of work for the remaining schedule of activities. Costs include additional time and materials related to this expense. Staff requested authorization to amend the agreement with CEL with a not to exceed amount of $232,140. The cost of this work is within the budget for the project.

 

Authorized Staff to Amend the Agreement with Sixth Dimension, LLC for Construction Phase Construction Management Services for the New Construction and Modernization Project at Thornton Middle School (Middle School Conversion) - Sixth Dimension has completed the design and bidding phase CM services at Thornton and have submitted a proposal for the construction and closeout phase CM services, as previously described to the Board on June 26, 2019, when the initial agreement was presented. Staff requested Board authorization to amend the agreement with Sixth Dimension in the amount of $2,446,865 to provide CM services for the construction and closeout phases of the project. The requested amendment includes a 5% contingency. The total contract amount is 5.18% of the project construction budget. The cost for these services is within the budget for new construction and modernization project at Thornton. Item approved by 4-1 vote (Trustee Crosbie votes Nay).

 

Authorized Staff to Amend the Agreement with LPA, Inc. for the New Construction and Modernization Project at Centerville Middle School (Middle School Conversion) - The Board authorized LPA to move forward with the owner requested changes in the scope of work for the drama project adjustment. LPA design team is completing the design for the drama program for the project at Centerville in alignment with option 2. The selection of option 2 increased the project scope and budget by $3M. This increased architectural fee was identified in the Option 2 with a budget increase presented at the January 22, 2020, meeting and subsequently approved by the BOE. Staff requests authorization to amend the agreement with LPA for the project at Centerville in the amount of $198,105 to complete the additional design work required. The cost of this work is within the budget for the project.

 

 

See Video of entire meeting here 

 

The Board’s next Regular Meeting is scheduled for Wednesday, March 11th, 6:00pm (time subject to change), at the District Office Board Room – 4210 Technology Dr. – in Fremont.