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Board Meeting Highlights - June 5, 2019
Posted 6/7/19

At its June 5th meeting, The FUSD Board of Education:

 

Adopted Resolution in Appreciation of Outgoing Student Board Member Pallas Chou.

 

Received Presentation and Recommendation from the Facilities Advisory Committee on the Prioritization and Reallocation of the Remaining Measure E Projects and Funds - The Board received a presentation and recommendation from the Facilities Advisory Committee (FAC) on the prioritization and reallocation of the remaining Measure E projects and funds. Based upon the Measure E financial report from October 9, 2018, there were approximately $171.59 million in projects that had not yet started. Staff met with the FAC to understand its priorities and develop options to address those priorities. Based on the information provided and discussed during these sessions, staff developed and presented two options to the FAC at its meeting on May 1, 2019.

  • Option 1 – Prioritized elementary school modernizations based on those sites with the lowest facility condition score while evenly distributing Measure E bond dollars throughout each attendance area.
  • Option 2 – Prioritized elementary school modernizations based on those sites with asbestos flooring, the committee’s highest ranked priority.

The FAC voted to recommend Option 2. After discussing the options, the Board approved further development of Option 2. Staff will now produce a comprehensive revised implementation plan, budget and cash flow analysis for these remaining Measure E Bond program priorities. The revised implementation plan will include a systematic approach to enhancing the campuses while reducing disruption to the educational environment; an additional $45.5 million allocated for Centerville and Hopkins middle schools; funds to modernize Kennedy High School, inclusive of the HVAC; and a comprehensive modernization for most, but not all elementary schools. Item approved by 4-1 vote (Trustee Sweeney votes Nay)

 

Approved Tentative Agreement between Fremont Unified School District (FUSD) and Fremont Unified District Teachers Association (FUDTA) Appendix E - FUSD and FUDTA reached a tentative agreement to add the following stipends to Appendix E:

  • One stipend at each comprehensive high school for Junior and Varsity Cheerleading.
  • Two stipends at each elementary school for Soccer.

 

Approved Settlement Agreement and Revised Salary Schedules for Psychologists, Counselors, Nurses, Speech Language Pathologists, Assistive Technology Specialist, and Program Specialists - FUSD and FUDTA discussed Article 24.18 and 24.19 of the Collective Bargaining Settlement Agreement (CBA) and both parties mutually agreed to review the CBA and, entered into the following Settlement Agreement, that any salary adjustment subsequent to this Settlement Agreement shall adhere to the per diem hourly rate based on the teacher cumulative hours for parity and stated as follows: Adjust Salary Schedules for Psychologists, Counselors/Nurses/Speech and Language Pathologists Assistive Technology Specialist, and Program Specialists.

 

Approved Tentative Agreements between Fremont Unified School District (FUSD) and Service Employees International Union (SEIU) - FUSD and SEIU reached tentative agreements on the following: 

  • Article 8: Pay and Allowances - Create a substitute retiree rate for retired substitute employees who work a night shift and remove the night shift differential which violates CalPERS post-retirement earnings laws. 
  • Article 13:  Layoff - Allow displaced employees to claim vacancies over transfer candidate employees.   

 

Approval of the Proposed Expenditure Reductions - In order to balance the budget for the next fiscal year and the following two years, additional reductions were required. Staff developed additional budget reductions in addition to those made at the May 22th for the Board's consideration and approval. See attachment for summary of budget reductions.

 

Held a Public Hearing on the 2019-20 Preliminary Budget

  • 2018-2019 - The Governing Board approved the District’s Second Interim Budget report on March 13, 2019, which shows a projected ending fund balance of $12 million. As the fiscal year comes to a close, the District recalculates its revenues and expenditures and makes necessary adjustments before the year ends. The revised ending fund balance is $20.7 million. One reason for increase in fund balance is that certain expenditures in the amount $11.6 million related to construction of Lila Bringhurst Elementary School and the Mission San Jose High School swimming pool project were transferred to Fund 40 - Special Reserve for Capital Outlay (commonly known as Sale of Site Fund) per the Board's authorization. The District’s reserve is estimated at 4.3% or $17.7 million. Please see page 14 of the attached Preliminary Budget Report for details.
  • 2019-2020 - The District is projecting a beginning fund balance of $20.7 million. The projected revenue is $388.9 million and projected expenditures is $393 million. The ending fund balance is projected at $16.6 million, of which $2 million for Reserve Variance, and $0.7 million for carryover of unspent categorical funds and other legally required designations. The District's reserve is estimated at 3.55% or $13.9 million. Please see page 14 of the attached Preliminary Budget Report for details.
  • Multi-Year Projection (MYP) - The District prepared a multi-year budget projection to determine if the District will be able to meet its financial commitments for the current and two (2) projected years. The assumptions used in preparing the MYP are detailed on page 64 of the attached Preliminary Budget Report.

Based on these assumptions, the District will be able to meet its financial commitments for 2019-20 and two succeeding years. See presentation here.

 

Held a Public Hearing on the Local Control and Accountability Plan (LCAP) - The Local Control Funding Formula (LCFF) was enacted as a component of the Budget Act for 2013-2014 school year under Assembly Bill 97. It eliminated the Revenue Limit funding and most of the State categorical funds and established the new funding formula that provides the same base grant to all school districts. Supplemental funding is provided to address the needs of eligible students. Eligible students include English Learners (EL), low income students, foster youth, and homeless youth. The LCAP is a critical part of the LCFF. Each school district must engage parents, students, employees, and the community in the development of the plan. The plan is designed to describe the district's vision for students, annual goals and specific actions the district will take to achieve the vision and goals. The LCAP must focus on eight areas identified as state priorities over a three year period. The eight priorities include: Basic Services, Common Core Standards, Parental Involvement, Student Achievement, Student Engagement, School Climate, Course Access and other Student Outcomes. The final LCAP will be submitted for approval by the Board of Trustees on June 26, 2019. It will then be submitted to the Alameda County Office of Education on June 28, 2019 for final approval.

 

Held Public Hearing to Consider Energy Service Contract for the Prop 39 Light Emitting Diode (LED) Light Replacement Project per Government Code Section 4217.12 - The Board held a public hearing to consider an energy service contract for the Proposition 39 Light Emitting Diode (LED) Light Replacement Project, as required by law. This allows public agencies to develop energy conservation, cogeneration, and alternate energy supply sources at the facilities of public agencies if its governing body determines, among other things, that the contract is in the best interests of the public agency. The agreement will now be fully executed with Clear Blue Energy Corp. (This project will be funded by Proposition 39 funds, not Measure E).

 

Adopted Resolution 025-1819 Making Findings After Public Hearing Per Government Code Section 4217.12 and Ratifying an Agreement for Design-Build Services for the Prop 39 Light Emitting Diode (LED) Light Replacement Project - The Board adopted Resolution 025-1819 and ratified an agreement for Design-Build services for the Prop 39 Light Emitting Diode (LED) Light Replacement Project. Following the properly noticed public hearing (noted above in item 15.8), the Board authorized staff to enter into the energy service agreement with Clear Blue in the amount of $3,509,538. Willdan Energy Solutions, formerly Newcomb Anderson McCormick, the District’s energy consultant, has provided the District with analysis showing the benefits of constructing the project including the reduction in consumption of or demand for nonrenewable energy that will result in net cost savings to the District. Clear Blue will design and install outdoor and indoor lighting systems with an expected savings in energy costs in the amount of $466,025 from the first year of operation; and $4.6 million over the Effective Useful Life of the new LED lighting equipment (15 years as accepted by the California Energy Commission). The District and the Building & Construction Trades Council of Alameda County, AFL-CIO have agreed that this project is subject to Project Stabilization Agreement and Clear Blue has agreed to be bound.

 

Authorized Staff to Enter Into an Agreement with School Loop - The Fremont Unified School District began using School Loop in June 2013 for secondary school grade-books and parent communications. It has been a very successful and popular tool for parents, students, and staff in the district. The District receiving pricing for renewal of the above listed services. The cost will be $89,632 for 2019-20, $112,039 for 2020-21, and $121,096 for 2021-22. Board approves by 4-1 vote (Trustee Berke votes Nay)

 

Authorized Staff to Enter into Agreement with Cole Supply for Custodial Products - The District purchases standardized custodial products for our school sites to ensure quality throughout all of the District's campuses. School sites request custodial products from the warehouse using their discretionary budgets. The Operations & Grounds Department developed a standard list of custodial products in order to provide consistency, which minimizes training for custodial staff and is more economical and efficient for the District. Following an evaluation period for adherence to quality, staff recommends entering into agreement with Cole Supply. The prices are guaranteed through the 2019-2020 fiscal year.

 

Authorized Staff to Amend Agreement with CCM/STV for Construction Management Services for the New Construction and Modernization Projects at Walters Middle School (Middle School Conversion) - The Board authorized staff to amend the agreement with CCM/STV in the amount of $140,764 for Construction Management Services (CM) for the new construction and modernization projects at Walters Middle School. This fee was already accounted for in the Option 1 project cost budget that was approved by the Board of Trustees on September 12, 2018. The cost for these services is within the budget for Walters Middle School conversion project.

 

See Video of entire meeting here 

 

The Board’s next Regular Meeting is scheduled for Wednesday, June 26, 6:00pm (time subject to change), at the District Office Board Room – 4210 Technology Dr. – in Fremont.

Attachments: