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May 22, 2019, FUSD Board of Education Meeting – Measure E Bond Program
Posted 5/22/19

Regarding meeting items related to facilities and construction, the Board:

 

  • Authorized staff to amend the agreement with Bentley Systems, Inc. in the amount of $49,500 for the use of EADOCS for the Measure E bond program. EADOCS is a central repository for drawings, specifications, requests for information, weekly meeting minutes, daily inspection notes, and other related documents. The initial contract was authorized in 2015 and was extended for two years in 2017. The contract is now amended to run through 2021. The total contract amount inclusive of these extensions is now $180,700.

 

  • Authorized staff to execute a side letter with the Building & Construction Trades Council of Alameda County (BTC) and authorize staff to enter into an agreement with Solis Group, in the amount of $24,750 inclusive of a 10 percent contingency, to administer the side letter for the Proposition 39 LED Lighting Project. The side letter is a third party agreement with the District, the BTC, and Clear Blue. On May 8, 2019, the Board authorized staff to enter into an agreement with Clear Blue to provide design build services related to the LED lighting project. At that time, the Board requested that staff meet with the BTC to discuss developing a side letter incorporating terms of the Project Stabilization Agreement into the Prop 39 LED lighting project. (This is a non-Measure E project.)

 

  • Authorized staff to amend the agreement with Vanir Construction Management, Inc. in the amount of $10,596,048 for program management (PM) services for the Measure E bond program. The current contract for PM services with Vanir expires on June 30, 2019. District staff and Vanir have met to review the anticipated services and staff needed to complete the Measure E bond program. The scope of services will commence July 1, 2019, and complete on December 31, 2022 and is based on the draft implementation plan to be presented to the Board at its June 5, 2019 meeting. The total contract amount dating back to 2016 and inclusive of all amendments is now $20,482,478.

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