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Board Meeting Highlights - April 10, 2019
Posted 4/10/19

At its April 10th meeting, The FUSD Board of Education:

  • Held Public Hearing on the 2019 School Facilities Needs Analysis and Adopted Resolution No. 022-1819 Approving and Adopting The School Facilities Needs Analysis and Authorizing the Alternative Developer Fees (Level 2 and Level 3 fees) in accordance with Government Code Sections 65995.5 through 65995.7 - The Board held a public hearing on the 2019 School Facilities Needs Analysis (SFNA) and adopted Resolution No. 022-1819, approving the SFNA and authorizing the Alternative Developer Fees (Level 2 and Level 3 fees) in accordance with Government Code. Since June 2018, the District had been levying Level 2 fees on residential development to mitigate the impacts on the District’s school facilities. See presentation here.


  • Authorized Staff to Enter into Agreements for Design Phase Industrial Hygienist Services and Design-Build Services for the Proposition 39 Light Emitting Diode (LED) Lighting Replacement Project - The Board authorized staff to enter into an agreement with Millennium Consulting Associates to provide design phase industrial hygienist services for the Proposition 39 LED lighting replacement project. Based on the estimated number of consultant hours needed, the approximate total value of the agreement is $152,060, inclusive of a 10-percent contingency. The Board tabled awarding the design-build services for the LED lighting replacement project to allow time to review whether these services should be included under the Project Stabilization Agreement. It is not a Measure E project, but will be completed with Proposition 39 funds.


  • Received the Local Control and Accountability Plan (LCAP) Update - The Local Control and Accountability Plan (LCAP) is a critical part of the Local Control Funding Formula (LCFF). Each school district must engage parents, students, employees, and the community in the development of the plan. The plan is designed to describe the district's vision for students, annual goals and specific actions the district will take to achieve the vision and goals. For each goal and action in the 2018-19 Local Control and Accountability Plan (LCAP), the district and the Local Control and Accountability Advisory Committee (LCAAC) reviewed the progress toward the expected annual outcome(s) based on relevant, timely, and authentic measures, as well as the required metrics pursuant to Education Code sections 52060 and 52066. The LCAP Public Hearing is scheduled for the June 5, 2019 Board meeting; the LCAP Approval is scheduled for the June 26, 2019 meeting. See presentation here.


  • Approved Mascot for Carmen R. Melendez, Spanish Dual Immersion (SDI) Elementary School - A presentation was given to the Board on the recommended "Top 3" mascots choices for Melendez Elementary School. Board votes 4-1 for ‘Las Monarcas’ as mascot for Melendez SDI Elementary.


  • Discussed Spanish Dual Immersion High School Assignment Options - The Board requested to have a discussion about the possibility of having a single high school site for students who are in the Spanish Dual Immersion Program to matriculate into. Two students out of the fifteen 8th-grade SDI students have applied for lottery to attend Mission San Jose High School.  Staff requests discussion and direction for the Spanish Dual Immersion high school assignment options. Board votes 5-0 to approve Mission San Jose High School as assigned school for SDI students entering 9th-grade as a one-year pilot program beginning in the 2019-20 school year.


  • 14.6 District Email Services Report - After using G Suite for approximately six years, many teachers have been asking for an easier way to be able to communicate with students for the purpose of sending reminders, notifications, and comments and feedback on their assignments. G Suite tools seamlessly integrate with Gmail in order to do these things and can provide students with a safe email environment that the District can configure to only allow email from approved sources. While the current email server can be configured as one of the allowed sources, students would still not receive these email notifications without an email account. Migrating the District’s email services puts the District in a position to be able to use these tools in a more effective manner and prepare for granting students email accounts for the purpose of communicating with their teacher to receive information, reminders, and notifications regarding assignments and work. This topic has been discussed in committee at several Technology Advisory Committee (TAC) meetings. At the March 5, 2018 TAC meeting, the majority of committee members (9-0 with 2 abstentions) voted in favor of moving to Gmail. IT department staff have developed a project schedule that includes a training curriculum and training schedule for staff that want to avail of training. Discussions with TAC and Senior Management have shown a preference for an August 2019 migration to the new email system. Board approves by 4-1 vote (Trustee Berke votes Nay).


  • Received a Presentation on the Status of the Measure E Bond Program - The Board received a presentation from Vanir Construction Management, Inc. on the status of the Measure E bond program and operational improvements made to date. This includes approximately $483 million in projects completed or in progress, all five middle school conversion projects underway, 78 new classrooms added, approximately 19,000 data drops added Districtwide, and more than 100,000 square feet of flooring containing asbestos removed.


  • Approved the African American Parent Advisory Committee Bylaws and Receive Update - The Board of Trustees is asked to review and approve the bylaws for the African American Parent Advisory Committee and receive the updates.


  • Authorized Staff to Execute a Deductive Change Order with Vanir Construction Management, Inc. for Program Management Services and Begin Contract Negotiations for the Phase 2 Program Management Services - The Board authorized a deductive change order with Vanir Construction Management, Inc., representing a savings of $95,703 to the district. In evaluating the remaining work of Vanir’s Phase 1 program management services contract that will expire on June 30, 2019, they determined the scope of services can be completed under the contract amount. The Board also authorized staff to begin contract negotiations for Measure E Phase 2 program management services.


  • Authorized Staff to Enter into Agreements for Design Improvements at Carmen R. Melendez Elementary School Including Purchase of Two Play Structures and One Modular Restroom Building - The Board authorized staff to enter into agreements for design improvements at Carmen R. Melendez Elementary School in the amount of $287,452. One agreement is with Ross Recreation for $135,838 for the purchase of two play structures, and another is with Mobile Modular for $151,614 for the purchase of one modular restroom building. The total cost is within the project budget approved on March 27, 2019 and will be paid from the Capital Facilities Fund (not Measure E), also known as Developer Fee Funds.


  • Approved Employment Agreement for Interim Associate Superintendent - The​​​ Associate Superintendent of the Fremont Unified School District resigned at the end of March 2019, after nearly seven years of service to the district and community. At the March 13, 2019, Board of Education Meeting, the Board approved the new configuration of the Business Services Division, creating two divisions to be overseen by the following positions, Assistant Superintendent of Operations and Chief Financial Officer, and entered into an agreement with School Services of California, Inc. (School Services) for recruitment services for these positions. Staff consulted with School Services, among other resources, in an effort to hire an interim placement to provide support until the positions can be filled. After several interviews, staff is moving forward with a recommendation. The proposed employment agreement for the Interim Associate Superintendent will cover the period from April 11, 2019, through June 14, 2019, at a salary of $55,139.


See Video of entire meeting here 


The Board’s next Regular Meeting is scheduled for Wednesday, May 8th, 6:00pm (time subject to change), at the District Office Board Room – 4210 Technology Dr. – in Fremont.